It is used to free up space in the user’s primary mailbox by moving messages to the archive mailbox.In Outlook Desktop, you can see a folder group with the prefix Online Archive (ex: Online Archive – In Outlook Online (OWA), you can see a folder group with the prefix In-Place Archive (ex: In-Place Archive – Alex Wilber).
Online Archive acts as a second account in Outlook.Once activated, users will have an additional mailbox which is called an archive mailbox.Older messages (mails of a certain age) are moved automatically by retention policies, you can also manually move messages or set Outlook rules to move.Online or In-Place archive will not be enabled by default, admin needs to enable this feature through Exchange Online admin center or using PowerShell.
This is a true archiving feature since it will free up space in the user’s primary and move archived mails into the user’s archive mailbox by keeping the same folder structure. Online Archive is a feature for Microsoft Office 365 customers.
Outlook will save the archived emails as. Some people face problems with setting up iCloud email (me.com account) in the Windows 8 mail app and/or in Outlook 2013 on Windows 8 and Windows 8.1. Click Shortcuts, select App Shortcuts, then click Add (+). As mentioned, you can view the archived emails in the Outlook app similar to your regular inbox. In this example, the menu is available as All Mail ( 4: From the Apple menu, choose System Preferences, then click Keyboard. Step 3: From the Outlook menu, choose Message > Move and make an exact note of the highlighted menu item corresponding to the folder that you selected in the previous step. Click “Move” to move the selected message. Or you can type the name of any other Outlook folder that you plan to use for archiving messages. If you are using Gmail with Outlook, type All Mail in this window to select your Gmail’s archive folder (see screenshot). Step 1: Open Microsoft Outlook, select any message in the inbox and press the keyboard shortcut Cmd+Shift+M to move the selected email message into another Outlook folder.
The tutorial is for Office 2016 but it should work with previous versions of Outlook on Mac OS X as well. Here’s a step-by-step guide that will help you emulate Gmail’s archiving functionality in your Microsoft Outlook. menu but that is no match to the simplistic option available in Gmail. You can obviously move email messages to the Archive folder through the Message > Move > Choose Folder.
Microsoft has just launched a new version of Outlook with Office 2016 for Mac but there’s no built-in option to help you easily archive messages similar to what you have in Gmail. While a thread is selected in Gmail, you can press the Archive button, or hit the “e” keyboard shortcut, and the selected thread is removed from your inbox but continues to exists in the “All Mails” folder. The Archive feature in Gmail comes handy when you would like to preserve an email conversation forever but at the same time move it out of your main inbox.